4 Project Management Tools With Built-In Wikis (Stop Losing Your SOPs)

When a company hits the scaleup phase things start breaking because the tribal knowledge that used to live in the founder's head doesn't scale to new hires.

So, you do the responsible thing: You write Standard Operating Procedures (SOPs). You create beautiful Google Docs explaining exactly how to onboard a client or run payroll. And then... nobody looks at them.

Your team ignores your SOPs not because they are lazy, but because the instructions are disconnected from the work. If a task lives in Asana, but the instruction manual lives five clicks away in Google Drive, employees will have a hard time finding them.

To scale efficiently, you need to put the "How-To" right next to the "To-Do."

Here are the top project management tools that have built-in wikis and document storage, allowing you to keep your processes and your tasks under one roof.

1. ClickUp: The Seamless Integration

If you want your SOPs to live directly inside your project workflow, ClickUp is the strongest contender since it treats them as a core part of the hierarchy.

• The Wiki Feature: ClickUp "Docs." These are rich-text documents that support nested pages, tables, and embedding.

• How it connects to tasks: This is where ClickUp shines. You can create a Doc and add it as a view right alongside your List or Board. Better yet, you can slash-command (/doc) inside a specific task description to embed an SOP directly where the work is happening.

• Best For: Teams that want the instructions to be unavoidable.

Read More: Thinking of moving to ClickUp to get these features? Read our guide on Switching from Trello to ClickUp for a smooth transition.

2. Basecamp: The Structured Classic

Basecamp has always championed the idea that scattering your stuff across 10 different apps is the problem. Its philosophy is rigid organization, which is perfect for teams that struggle with clutter.

• The Wiki Feature: Every project in Basecamp comes with six core tools fixed at the top. One of them is Docs & Files.

• How it connects to tasks: It doesn't connect directly inside a task card like ClickUp. Instead, it relies on project structure. If you are in the Website Redesign project, the "Docs" section contains the brand guidelines for that specific project. It’s simple, obvious, and hard to lose things.

• Best For: Non-technical teams who need a simple, unmissable place for important documents.

3. Notion: The Wiki-First Approach

Notion is unique because it isn't really project management software with a wiki added on; it is a wiki that can be used for project management.

• The Wiki Feature: The entire platform is a blank canvas of nested pages. It is arguably the best writing experience of any tool on this list.

• How it connects to tasks: Because everything in Notion is a block, you can build a Task Database right inside a Wiki page. You can write a long SOP for client onboarding, and embed the checklist for that onboarding right in the middle of the text.

• Best For: Teams that prioritize writing and documentation over complex project tracking features (like Gantt charts or workload management).

4. Monday.com: The Collaborative Contender

Monday.com realized that teams were leaving their platform to write in Google Docs, so they built Monday Workdocs.

• The Wiki Feature: Workdocs are live documents designed for real-time multi-user editing. They feel very similar to Google Docs but exist within Monday's OS.

• How it connects to tasks: You can connect a Workdoc to a board column, linking the strategy document directly to the project status row. Their standout feature is the ability to embed live board widgets inside the doc, so your wiki automatically updates as tasks change status.

• Best For: Marketing and creative teams who need to co-author strategy documents in real-time.

Quick Comparison: Which "Hybrid" Tool Fits Your Team?

Tool	Wiki Feature	Connection to Tasks	Best For...
ClickUp	ClickUp Docs	High (Embed Doc directly inside task description)	Making SOPs unavoidable.
Basecamp	Docs & Files Section	Medium (Lives in the same project container)	Simple, rigid organization.
Notion	Nested Pages (The whole tool is a wiki)	High (Tasks live inside the wiki pages)	Teams that love to write.
Monday.com	Monday Workdocs	Medium (Links to board columns; live widgets)	Real-time collaborative editing.

Conclusion: Stop Separating "Knowing" from "Doing"

The fastest way to improve your team's adherence to process is to reduce the friction required to find the instructions.

If you are currently using a simple task manager (like Trello or Asana) and a separate tool for docs (like Google Drive), you have created friction. By consolidating into a tool like ClickUp or Basecamp, you ensure that the moment an employee is ready to do the work, the instructions are waiting for them.

ScaleUp Tip: The "Template Task" Shortcut

If you use ClickUp or Monday.com, create a Task Template for recurring work (e.g., "Monthly Reporting"). In the description of that template, paste the link to the "Monthly Reporting SOP" wiki page.

Now, every time someone creates that task, the instructions are pre-loaded. You never have to ask them to check the Drive again.